OECD Nuclear Energy Agency Committee on Nuclear Regulatory Activities (CNRA)
    Working Group on Operating Experience (WGOE)


    International Workshop on Operating Experience
    Programme Effectiveness Measures

    8-10 September 2014
    Garching, Germany

    Hosted by the Gesellschaft für Anlagen- und Reaktorsicherheit (GRS)



    General information

    The OECD Nuclear Energy Agency (NEA) Committee on Nuclear Regulatory Activities (CNRA) Working Group on Operating Experience (WGOE) will sponsor the International Workshop on Operating Experience (OPEX) Programme Effectiveness Measures. The workshop will be hosted by the Gesellschaft für Anlagen- und Reaktorsicherheit (GRS). It will take place in Garching, Germany from 8-10 September 2014.

    Objective

    Evaluation of safety significant events including the Fukushima Daiichi nuclear power plant accident indicated that lessons to be learnt from OPEX could provide an important prevention tool if implemented in a timely manner. The main objectives of the workshop are to provide a forum for the exchange of information on the licensees' and regulators' programmes on OPEX and approaches to assess or even measure the effectiveness of these programmes. Participants will have the opportunity to meet with their counterparts from other countries and organisations to discuss current and future issues on the selected topic. They will develop conclusions and commendable practices regarding the issues and identify methods to help improve their own OPEX feedback and assessment methodologies.

    Background

    Regulatory bodies, and potentially commercial organisations, could benefit from a generally accepted methodology of assessing the effectiveness of their OPEX programmes. Effective application of OPEX is consistently recognised as a fundamental pillar of nuclear safety. An organisation's ability to effectively consider OPEX information and determine the appropriate application of the lessons learnt and best practices identified through consideration of that information should be measurable to foster continuous improvement to OPEX processes and programmes. A set of effectiveness measures and performance assessment tools – heretofore referred to as measures and tools – applicable to OPEX processes and programmes, would provide useful information for the management of these processes and programmes. Ideally, these measures and tools would be structured such that they would be applicable to all entities responsible for nuclear safety (e.g. reactor, materials, radiation protection) across the international community.

    Goal of the workshop

    The goal of the workshop is to identify effectiveness measures and performance assessment tools applicable to OPEX programmes. These measures and tools will be focused on improving the adoption of OPEX-derived safety improvements and overall OPEX programme effectiveness.

    Workshop plan and structure

    The workshop will span two and a half days and include breakout sessions and presentations. The breakout sessions will allow groups of nuclear safety experts to collaborate on the development of measures and tools applicable to general OPEX programme areas. The presentations will be used to set the foundation for the breakout session discussions.

    A complete list of the presentations and their topics is presented in Table 1.

    Table 1 – Workshop Presentation Topics

    Presentation 1

    The importance of OPEX programmes.

    Presentation 2

    How to develop and manage effective lessons learnt and continuous improvement programmes.

    Presentation 3

    How to describe workshop structure and expected outcomes, and place guest speaker speech in the context of the expected goals of this workshop.

    Presentation 4

    How (and why) to assess for OPEX programme effectiveness.
    How to communicate and track the results of assessments.

    The breakout group discussions will be the primary focus of this workshop. The final workshop deliverables, specifically, measures and tools for assessing the effectiveness of OPEX programmes and commendable practices in this area will originate from these groups.

    There will be three breakout groups responsible for developing measures and tools in the following areas:

    • identifying/gathering OPEX;
    • processing OPEX information;
    • assessing outcomes of OPEX programmes.

    The objectives of each group are described in Table 2. The objectives included in Table 2 provide a guide for the development of measures and tools applicable to each area. However, the final product will be up to each breakout group. Significant deviations from the objectives included in Table 2 should be justified in the final presentation.

    Table 2 – Breakout Group Objectives

    Group

    Objectives

    Group 1 – Identifying/gathering OPEX

    This group should focus on developing measures and tools that apply to the area of identifying/collecting OPEX. The proposed measures and tools should be effective in measuring aspects that affect timeliness, value and quality.

    The following is provided solely to stimulate conversation on what attributes could be measured to ensure:

    Timeliness

    • That OPEX is considered within an appropriate amount of time.

    Value

    • That the threshold for information that is considered in the OPEX programme is adequate.
    • That the sources being considered within an OPEX programme are adequate.
    • That OPEX is being stored appropriately.

    Quality

    • That the appropriate amount of information is being provided in an OPEX report.

    Group 2 – Processing OPEX information

    This group should focus on developing measures and tools that apply to the processing of OPEX information once it has been collected. The processing of OPEX information includes the storing and evaluation of OPEX information. The proposed measures and tools should be effective in measuring aspects that affect timeliness, value and quality.

    The following is provided solely to stimulate conversation on what attributes could be measured to ensure:

    Timeliness

    • That OPEX is being evaluated in a timely manner.

    Value

    • That the criteria for screening an item for further evaluation are appropriate.

    Quality

    • That OPEX is stored in a retrievable manner.
    • That effective evaluation of an OPEX issue has taken place.
    • That an effective outcome/application from the evaluation of an OPEX issue has been proposed.

    Group 3 – Assessing outcomes of OPEX programmes

    This group should focus on developing measures and tools that assess an organisation's effectiveness in implementing OPEX initiated activities. Within this area, the measures and tools should specifically review the effectiveness of:

    1. The communication of OPEX.
    2. The effectiveness of OPEX on regulatory oversight and requirements.
    3. The effectiveness of OPEX on NPP design. The proposed measures and tools should be effective in measuring aspects that affect timeliness, value and quality.

    The following is provided solely to stimulate conversation on what attributes could be measured to ensure:

    Timeliness

    • That the outcomes from OPEX initiatives are assessed in a timely manner.

    Value

    • That the value added from OPEX initiatives is worth the cost.

    Quality

    • That the OPEX initiatives accomplish their purpose.

    Participants

    It is expected that participation in the workshop will be mainly from regulatory organisations familiar with regulatory body's OPEX feedback programmes and activities. The intrinsic value of these workshops has been primarily for people who face these topics in practical situations on a day-to-day basis.

    Language

    All presentations, discussions and meeting documents will be in English.

    Workshop proceedings

    Proceedings from the workshop will be published and will include presentations from the opening session, conclusions and recommendations from the discussion group, a summary of panel discussions and information papers submitted by participants to the workshop.

    Informal sessions

    In order for participants to be able to communicate and exchange information on other topics of interest, informal sessions are available during lunch periods and following daily sessions.

    Workshop venue

    The workshop will be hosted at the GRS office in Garching near Munich.

    Preliminary schedule of workshop activities

    The following schedule has been developed for the workshop. Participants should note that this schedule is preliminary in nature and is subject to change based on the planning and arrangements currently being prepared by GRS. As noted in the table, GRS will be hosting an evening reception on 9 September, Tuesday evening.

    Day 1

    Topic

    Time
    (location)

    Notes

    Opening remarks by Prof. Dr. Weiss and Mr. Benoit Poulet, WGOE Chair

    10:00-1015
    (Main Conference Room)

    Welcome to all attendees

    Presentation 1 by Kai Weidenbrück

    10:15-11:00
    (Main Conference Room)

    Importance of OPEX programmes

    Break

    11:00-11:15

     

    Presentation 2 by Riccardo Chiarelli, WANO

    11:15-12:15
    (Main Conference Room)

    Developing and managing effective lessons learnt and continuous improvement programmes

    Lunch

    12:15-13:45

     

    Presentation 3 by Dr. Michael Maqua, GRS

    13:45-14:30
    (Main Conference Room)

    Workshop organisation and expected outcomes

    Break

    14:30-14:45

     

    Breakout session guidance

    14:45-15:00
    (Main Conference Room)

    For day one, groups will

    • meet in separate rooms for introductions;
    • receive initial guidance from facilitators;
    • review expected outcomes in more detail.

    Breakout session

    15:00-16:45
    (Room 1)

    Group 1 - Identifying/gathering OPEX

    Breakout session

    15:00-16:45
    (Room 2)

    Group 2 - Processing OPEX information

    Breakout session

    15:00-16:45
    (Room 3)

    Group 3 - Assessing outcomes of OPEX programmes

    Day one wrap-up

    16:45-17:00
    (Main Conference Room)

     

    Day 2

    Opening remarks

    09:00-09:15
    (Main Conference Room)

    Welcome toattendees and review of expected outcomes

    Presentation 4 by Prof. Dr. Holzapfel

    09:15-10:00

    Specific aspects of OEF in aviation

    Group 1 - Breakout session

    10:00-12:00
    (Room 1)

     

    Group 2 - Breakout session

    10:00-12:00
    (Room 2)

     

    Group 3 - Breakout session

    10:00-12:00
    (Room 3)

     

    Lunch

    12:00-13:30

     

    Group 1- Breakout session

    13:30-16:00
    (Room 1)

     

    Group 2 - Breakout session

    13:30-16:00
    (Room 2)

     

    Group 3 - Breakout session

    13:30-16:00
    (Room 3)

     

    Break

    16:00-16:30

     

    Facility tour

    • Institute of Flight System Dynamics
    • Max Planck Institute for Plasma Physics (fusion reactor research)

    Social

    Evening reception in a typical Munich restaurant.

    Day 3

    Welcome remarks

    09:00-09:15
    (Main Conference Room)

     

    Group 1 – Breakout session

    09:15-10:45
    (Room 1)

     

    Group 2 – Breakout session

    09:15-10:45
    (Room 2)

     

    Group 3 – Breakout session

    09:15-10:45
    (Room 3)

     

    Break

    10:45-11:15

     

     

    Group 1 – presentation/discussion

    11:15-12:30

    Each group will prepare a presentation describing their recommendations for proposed measures and tools in their assigned area of responsibility.

    Group 2 – presentation/discussion

    11:15-12:30

    Group 3 – presentation/discussion

    11:15-12:30

    Lunch

    12:30-13:30

     

    Presentation 5 by Wolfgang Preischl

    13:30-14:00

    Research work in GRS

    Presentation and discussion of working group results

    14:00-15:00

     

    Closing remarks by Mr. Benoit Poulet, WGOE Chair

    15:00-15:30

    Summary of workshop findings

    Travel information

    Travelling to GRS is easy. From Munich Airport, take the S-Bahn to Neufahrn (S2) or Ismaning (S8), then a bus or taxi. From Munich central station (München Hbf.): Any S-Bahn to Marienplatz, then take the U6 to Garching-Forschungszentrum.

    www.grs.de/sites/default/files/Anfahrt_Garching_0.pdf

    Hotel information

    Accor Hospitality Germany GmbH
    Hotel Ibis München Garching
    Daimlerstraße 5
    D-85748 Garching bei München
    Tel.: +49 (0) 89 3 23 84 0
    Fax: +49 (0) 89 3 23 84 100
    E-mail:
    Website: www.ibis.com/gb/hotel-3679-ibis-munich-garching/
    Room rate 139 €

    Motel One Germany Betriebs GmbH
    c/o Motel One München-Garching
    Daimlerstraße 5a
    D-85748 Garching bei München
    Tel.: +49 (0) 89 3 60 35 25 0
    Fax: +49 (0)89 3 60 35 25 10
    E-mail:
    Website: www.motel-one.com/en/hotels/munich/hotel-muenchen-garching
    Room rate 136,50€

    Hotel Garni Maria's Inn
    Neufahrner Straße 5-9
    85748 Garching
    Tel.: +49 (0) 89 3 29 32 0
    Fax: +49 (0) 89 3 20 67 22
    Web: www.marias-inn.de
    Room rate 79 €

    Hotel Hoyacker Hof
    Freisinger Landstraße 9a
    85748 Garching
    Tel.: +49 (0) 89 3 26 99 00
    Fax: +49 (0) 89 3 20 72 43
    e-mail:
    Web: www.hoyackerhof.de
    Room rate 75 €

    Visa

    Should you require more information or letters of invitation, please contact Michael Maqua at  for this event.

    Workshop registration

    Please visit the following link for workshop registration.

    Workshop fee

    A workshop fee of 250 € is necessary to support the workshop costs including three lunches, coffee/refreshments between sessions, evening reception, and copies of all working material.

    Workshop payment

    For the registration payment instructions, please download the registration payment form.

    Important deadlines

    Extended registration for the workshop

    15 August 2014

    Payments received for the workshop

    15 August 2014

    Workshop and tour

    8-10 September 2014

    Workshop confirmation

    The organising committee will confirm the acceptance of your registration for the workshop via a confirmation e-mail.

    Amendments to hotel reservation

    Any amendments or cancellations to hotel reservations must be handled directly with the hotel.

    Disclaimer

    Efforts will be made to present the programme as outlined. However, the WGOE workshop committee reserves the right to alter or cancel, without prior notice, any of the arrangements, timetables, plans or other items relating directly or indirectly to the conference, for any cause beyond their reasonable control.

    The workshop committee is not liable for any loss or inconvenience caused as a result of such alteration.

    Workshop committee

    Michael Maqua

    GRS

    Germany

    Benoit Poulet

    CNSC

    Canada

    Seija Suksi

    STUK

    Finland

    Harold Chernoff

    USNRC

    United States of America

    Yves Van Den Berghe

    BEL V

    Belgium

    Nancy Salgado

    NEA

    International



    NEA Secretariat:

    Ms. Nancy SALGADO,
    Nuclear Safety Specialist
    Nuclear Safety Division
    OECD/NEA
    Le Seine St-Germain
    12, boulevard des Îles
    92130 Issy-les-Moulineaux
    FRANCE

    Tel.: +33 (0)1 45 24 10 55
    E-mail:

    Host country contact:

    Mr. Michael MAQUA
    Gesellschaft für Anlagen- und Reaktorsicherheit mbH (GRS)
    Schwertnergasse 1
    D-50667 Köln
    GERMANY

    Tel.: +49 221 2068 718
    E-mail:

    NEA Secretariat Assistant

    Ms. Elisabeth MAUNY
    Assistant
    Nuclear Safety Division
    OECD/NEA
    Le Seine St-Germain
    12, boulevard des Îles
    92130 Issy-les-Moulineaux
    France

    Tel.: +33 (0)1 45 24 10 51
    E-mail:


    Last reviewed: 8 August 2014