OECD Nuclear Energy Agency Committee on Nuclear Regulatory Activities (CNRA)
    Working Group on Inspection Practices (WGIP)

    14th International Nuclear Regulatory Inspection Workshop

    Inspector's Role in the Regulatory Body's Assessment of the Licensee's Human and Organisational Aspects, How to Inspect a Licensee's Corrective Action Programme and Inspection of the Current Design Basis

    8-12 April 2018
    Heidelberg, Germany

    Hosted by the Federal Ministry for the Environment, Nature Conservation, Building and Nuclear Safety and supported by the Federal Office for the Safety of Nuclear Waste Management and the Ministry of the Environment, Climate Protection and the Energy Sector Baden-Württemberg

    General information

    The Nuclear Energy Agency (NEA) Committee on Nuclear Regulatory Activities (CNRA) Working Group on Inspection Practices (WGIP) will sponsor its fourteenth international workshop on 8-12 April 2018 in Heidelberg, Germany, on inspection practices amongst its member countries.

    The workshop will be hosted by the German Federal Ministry for the Environment, Nature Conservation, Building and Nuclear Safety (BMUB), supported by the German Federal Office for the Safety of Nuclear Waste Management (BfE) and the German Ministry of the Environment, Climate Protection and the Energy Sector Baden-Württemberg (UM BW).

    Objective

    The conduct of inspections provides an essential and valuable source of information for a regulatory body's integrated assessment and comprehensive oversight safety process. Inspection gives a regulatory body the ability to verify that licensees, during all the phases of the performance of their activities, operate the facility safely, that their activities fully comply with all applicable regulations and that safety is given the highest priority. Inspection also provides a basis for regulatory enforcement.

    In this framework, the main purpose of the workshop is to provide a forum for the exchange of information on regulatory inspection activities. Participants will have the opportunity to meet with their counterparts from other countries and organisations to discuss current and future issues on the selected topics.

    They will develop conclusions and commendable practices regarding these issues and identify methods to help improve their own inspection practices.

    Background

    Considering the importance of inspections for regulatory bodies, the CNRA established a special working group to address inspection practices and to facilitate the exchange of information and experience related to regulatory safety inspections between its member countries.

    This workshop, along with many other activities performed by WGIP, is directed towards this goal. The consensus from participants at previous workshops noted that the value of meeting with people from other inspection organisations was one of the most important achievements of this activity.

    Topics

    The workshop will address the following three topics concerning experience from inspection activities:

    • Inspector's role in regulatory body's assessment of the licensee's human organisational aspects;
    • How to inspect a licensee's corrective action programme;
    • Inspection of the safety systems, structures and component (SSCs) current design basis.

    Overview

    A brief overview of the concepts and issues for each of the topics is provided in the following paragraphs.

    Actual issues to be discussed during the workshop will be generated by the organising committee members based on the responses submitted by participants with their registration forms. This will help ensure that issues considered most important by the workshop participants will be covered during the group discussions.

    Inspector's role in regulatory body's assessment of the licensee's human organisational aspects

    Human and organisational factors (HOF) or aspects play a prominent role in nuclear safety at every stage of operation.
    As they have a lot of interactions with the licensee, inspectors can have deep insight about licensee organisation through observations and inspections results. They can thus contribute to the regulatory body's (RB's) assessment of HOF (including safety culture).
    This task will use the results of previous workshops:

    For more information, please see Questionnaire A: Inspector's Role in the Regulatory Body's Assessment of the Licensee's Human Organisational Aspects.

    How to inspect a licensee's corrective action programme (CAP)

    In 2010, the Working Group on Inspection Practices (WGIP) issued a report titled Inspection of Licensee's Corrective Action Program (NEA/CNRA/R(2010)7). The observations, commendable practices and conclusion in this report were developed based on the results of a questionnaire to which 14 countries responded. In general, the commendable practices are of a broad nature and indicate what areas of a licensee's corrective action programme (CAP) should be assessed by the regulatory body (RB).

    This workshop topic will build on the 2010 report and examine what and how RB's assess licensee CAPs, as their effectiveness is the foundation to sustain safe operation of nuclear power plants. CAPs cover a wide range of areas; the scope of this workshop topic is limited to those identified below:

    • identification and documentation of the problem;
    • actions taken to address the problem;
    • prioritisation of corrective actions;
    • implementation and execution of corrective actions;
    • assessment of the effectiveness of corrective actions;
    • trend analysis to identify repetitive problems or repetitive causes;
    • apparent cause analysis/root cause analysis.

    The purpose of this workshop topic is to identify commendable inspection practices and share information about methods, procedures and criteria used to inspect licensees' corrective action programmes.

    A RB should have confidence that a licensee's corrective action program is effective; this includes assessments of the effectiveness of corrective actions as well as apparent cause analysis/root cause analysis and trend analysis.

    For more information, please see Questionnaire B: How to Inspect a Licensee's Corrective Action Programme (CAP).

    Inspection of the SSCs current design basis

    The range of conditions and events taken explicitly into account in the design of a facility is known as the design basis [IAEA (NS-G-2.10)]. The regulatory body (RB) may carry out inspections of facilities and activities to verify that the current configurations of and functions performed by safety systems, structures and components (SSCs) will meet the requirements to withstand current design basis conditions and events. Over the lifetime of a facility, the performance of SSCs may change as new technology and new processes are introduced. The licensee may aim to secure improved safety and performance by introducing new components, systems and upgrades. It is the responsibility of the regulatory body to assure that safety is not jeopardised as a result of those decisions.

    This workshop topic will focus on the methods, procedures and criteria used by RBs to inspect the design basis of NPP SSCs and will aim to identify relevant commendable inspection practices.

    For the more information, please see Questionnaire C: Inspection of the SSCs Current Design Basis.

    Format

    The workshop will be sequenced into a plenary opening session, various workshop discussion sessions, a final topic group discussion, host country presentations and a plenary closing session.

    Additionally, informal opportunities will be made available throughout the workshop, for participants to exchange information and communicate on other inspection topics.

    Plenary opening session

    This will include a welcome by the German regulatory body, representatives of the NEA and the WGIP chair.

    The lead WGIP facilitator for each topic will then introduce the main issues to be addressed during the workshop, based on the responses received to the participants' survey and WGIP discussions.

    Workshop discussion sessions (three half-day sessions)

    Participants will be divided into smaller groups to discuss one of three workshop topics. A facilitator and recorder will work with each group to stimulate and encourage discussions. Based on experience at previous workshops each group will remain the same throughout these sessions, although facilitators may be rotated to enhance the exchanges of information.

    Each group will be expected to develop a list of conclusions and commendable practices for the topics being discussed, in order to prepare for the workshop proceedings.

    • Participants should indicate on the registration form, the preferred topic they would like to discuss during these sessions. Every attempt will be made to assign participants to the appropriate discussion group. Again, past experience has shown that groups having the most diverse (e.g. participants from different countries) groupings have been the most effective.
    • Participants are also requested to list one or two specific issues that they would like to see addressed during the workshop discussion sessions.

    As a result of previous workshops, most participants have commented that advance information is very valuable to the discussions. Therefore, it is requested (and highly recommended) that participants supply the following information:

    • A short questionnaire for each topic is attached to this announcement (and also available on the WGIP working area of the NEA website). It is requested that each participating country provide the NEA with the answers to the questionnaires through its relevant WGIP member in order to better facilitate and co-ordinate the group discussion sessions. Additionally, participants, if they wish, can provide general information (short papers of 1 or 2 pages) on their countries' inspection practices for each topic.
      • Inspector's role in the regulatory body's assessment of the licensee's human organisational aspects;
      • How to inspect a licensee's corrective action programme;
      • Inspection of the SSCs current design basis.

    The responses to the questionnaires must be sent to Mr Luc Chanial (), with a copy to Ms Christèle Tephany-M'Pania () by 11 February 2018, so that the session leads will have time to review the responses.

    Final topic group discussion

    Prior to the host country's presentation, three separate open and informal discussions will be held simultaneously for each of the three topics.

    Host county presentation

    The host county's presentation will be held specifically concerning the German regulatory body and its approach of supervision of nuclear facilities and the German technical support organisation's (TSO) approach to verify general and specific topics for inspection programme.

    Plenary closing session

    One facilitator from each topic will present the conclusions and proposed commendable practices that were developed by their respective groups. A panel discussion including all facilitators and recorders for the topic will answer questions from the audience. Following the presentations, there will be an open panel discussion on the results of the workshop.

    Participants

    It is expected that the participation in the workshop will be mainly from regulatory organisations familiar with inspection programmes and activities. This includes inspectors, inspection managers and inspection training officers. The intrinsic value of these workshops has been to people (i.e. the inspectors) who face these topics in practical situations on a day-to-day basis.

    Language

    All presentations, discussions and meeting documents will be in English.

    Workshop proceedings

    Proceedings from the workshop will be published and will include papers from the opening session, conclusions and recommendations from the discussion groups, a summary of panel discussions and information papers submitted by participants of the workshop.

    Informal sessions

    In order for participants to be able to communicate and exchange information on other topics of interest, informal sessions will be arranged during lunch periods and following daily sessions.

    Preliminary schedule of workshop activities

    A very preliminary schedule has been developed for the workshop. It is provided below. This schedule is subject to change based on the planning and arrangements currently being prepared by BMUB.

    A detailed schedule and programme will be transmitted to each participant in advance of the workshop.

    As noted in the table, BMUB will be hosting a meet and greet on Sunday evening, a workshop dinner on Wednesday evening and coffee breaks and lunches during the workshop.

    Programme
    Day Time Event
    Sunday
    8 April
    15:00 Workshop pre-meeting for discussion group leads
    17:00 Pre-registration meet and greet
    Monday
    9 April
    08:30 Registration and coffee
    09:30 Plenary opening session

    Welcome
    • BMUB: Dr Wolfgang Cloosters
    • UM BW: Mr Gerrit Niehaus
    • NEA: Mr Ho Nieh
    • WGIP: Mr Julio Crespo

    Presentations of workshop topics by WGIP topic leads

    12:30 Lunch
    13:30 Workshop discussion session: Part 1
    17:00 End

    Free evening to explore Heidelberg
    Tuesday
    10 April
    Workshop discussion sessions: Parts 2 and 3
    09:00 Resume workshop discussion sessions: Part 2
    12:30 Lunch
    13:30 Workshop discussion sessions: Part 3
    17:00 End

    Free evening to explore Heidelberg
    Wednesday
    11 April
    09:00 Final topic group discussions
    10:00 Host country presentations about:
    • The German regulatory body and its approach of supervision of nuclear facilities
      • BMUB: NN (regulatory body)
      • UM BW: Mr Thomas Wildermann (approach of supervision)
    • The German TSO's approach to verify general and specific topics for inspection programmes
      • GRS: NN
      • TÜV: NN
    12:00 Lunch
    13:00 Presentation about decision-making in nuclear technology, aviation and healthcare
    • Interpersonis HR Management & Training GmbH: Mr Carsten Wächter
    14:30 Plenary closing session: workshop discussion results
    17:00 Closing

    Closing workshop dinner at "Wirtshaus zum Seppl"

    Workshop venue, registration and payment

    Workshop venue

    The workshop will be held at the Hotel Crowne Plaza Heidelberg City Centre in Heidelberg, Germany.

    Crowne Plaza Heidelberg City Centre
    Kurfürsten-Anlage 1
    69115 Heidelberg
    Germany
    Telephone Number: +49-6221-9170
    E-Mail: heidelberg@hdbge.crowneplaza.com

    Crowne Plaza Heidelberg City Centre, Heidelberg, Germany

    Hotel reservation information

    Participants are requested to make their own hotel reservation. Please note that no rooms have been reserved at the Crowne Plaza Heidelberg City Centre. There is also a wide variety of good hotels in Heidelberg in the vicinity of the workshop venue. For more reservation information, please visit Heidelberg's tourism site.

    Workshop fee

    The fee for the workshop is EUR 385 and includes:

    • the welcome meet and greet on Sunday, 8 April 2018;
    • support for the venue, documentation, lunches and refreshments from 9-12 April 2018;
    • the workshop official dinner on Wednesday, 11 April 2018;
    • tour arrangements for a site visit to Gemeinschaftskernkraftwerk Neckarwestheim, including transportation and lunch on Thursday, 12 April 2018.

    Please note: The fee does not include the hotel room reservation.

    Online registration

    Registration for the workshop is handled by the NEA. For registration issues, contact via e-mail is preferred. Please contact Christèle TEPHANY-M'PANIA at .

    Note: online registration is limited to NEA members only.

    Workshop payment and invoice

    Directly after registering, do not forget to make the payment by completing the payment form and return it by e-mail to Vagedes & Schmid GmbH at by 11 February 2018. An invoice will be sent from Vagedes & Schmid GmbH to participants via e-mail.

    Important deadlines

    Registration to OECD for the workshop

    11 February 2018

    Payment form to Vagedes & Schmid GmbH

    11 February 2018

    Reception of the payment for the workshop

    18 March 2018

    Workshop and site visit

    8-12 April 2018

    Disclaimer

    All best endeavours will be made to present the programme as presented. However, the workshop committee of WGIP reserves the right to alter or cancel, without prior notice, any of the arrangements, timetables, plans or other items relating directly or indirectly to the conference, for any cause beyond their reasonable control.

    The workshop committee is not liable for any loss or inconvenience caused as a result of such alterations.

    Practical information

    Visas

    Please visit the website of the German Federal Foreign Office to verify your visa requirements. Should you require more information, please contact Mr Matthias Schneider at for the event.

    Travel to and within Heidelberg

    From the airport

    The workshop venue at the Hotel Crowne Plaza Heidelberg City Centre is accessible from Frankfurt International Airport by rental car, taxi or train. By train, the trip from the Airport Train Station [Frankfurt(M) Flughafen Fernbf] to Heidelberg Train Station (Heidelberg Hbf) takes about one hour, and costs EUR 25 for a second-class ticket. Trains leave twice an hour, even on Sundays. Passengers headed to Heidelberg must change trains at Mannheim.

    From Heidelberg train station

    The workshop venue at the Hotel Crowne Plaza Heidelberg City Centre is accessible from Heidelberg Train Station by taxi, walking, tram or bus. The walking distance is 1.2 km or approximately 15 to 20 minutes with luggage. As an alternative, take tram number 5 or 21 or bus number 33 or 34 to stop Seegarten. It costs EUR 1.30, and tickets may be bought in cash directly from the driver.

    By car

    To arrive directly in the parking lot of the workshop venue at the Hotel Crowne Plaza Heidelberg City Centre, please enter "Heidelberg, Bahnhofstrasse 7" into your navigation device.

    Official workshop contacts

    NEA contacts Host country contacts
    Mr Luc CHANIAL
    Deputy Head of the Division of Nuclear Safety Technology and Regulation
    Nuclear Energy Agency
    46, quai Alphonse Le Gallo
    92100 Boulogne Billancourt
    France

    Tel.: +33 (0)1 45 24 10 55
    E-mail:
    Mr Sebastian WEGNER
    General and Fundamental Aspects of Reactor Safety,
    Nuclear Safety Codes and Standards, Multilateral Regulatory Cooperation
    Federal Ministry for the Environment, Nature Conservation, Building and Nuclear Safety
    Robert-Schuman-Platz 3
    53175 Bonn
    Germany

    Tel.: +49 (0) 2899 305-287
    E-mail: 
    Ms Christèle TEPHANY-M'PANIA
    Assistant
    Division of Nuclear Safety Technology and Regulation
    Nuclear Energy Agency
    46, quai Alphonse Le Gallo
    92100 Boulogne-Billancourt
    France

    Tel.: +33 (0)1 45 24 10 59
    E-mail:
    Dr Matthias SCHNEIDER
    Head of Section
    Plant and Licensing Status
    Federal Office for the Safety of Nuclear Waste Management
    Willy-Brandt-Straße 5
    38226 Salzgitter
    Germany

    Tel.:  +49 (0) 3018 333-1561
    E-mail: 

    Last reviewed: 28 November 2017

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